Reports To:
Finance Manager
Position Summary:
The Account and Admin Officer will support the Foundation’s financial management and administrative operations by maintaining accurate financial records, preparing financial reports, monitoring project expenditures, supporting budgeting and payroll processes, and ensuring compliance with FSSS financial policies, donor requirements, and applicable Nigerian laws. The role will also support procurement documentation, audit processes, internal controls, and the maintenance of financial systems and records to promote accountability, transparency, and efficient resource management across FSSS operations.
Duties and Responsibilities:
A. Financial Management & Reporting
Record all financial transactions accurately and timely using the approved accounting software.
Prepare monthly, quarterly, and annual financial statements and management reports.
Maintain the general ledger, ensuring accuracy of postings and account balances.
Support budget preparation, forecasts, and periodic variance analysis.
Prepare bank reconciliation statements and ensure timely follow-up on outstanding items.
B. Compliance & Audit
Ensure all transactions comply with FSSS financial policies, donor guidelines, and Nigerian laws.
Support both internal and external audit processes by providing required documentation and responses.
Maintain updated knowledge of tax laws, pension obligations, and statutory deductions (PAYE, NHF, NSITF, etc.).
C. Procurement & Expenditure Tracking
Review and verify requisitions, purchase orders, and payment vouchers for completeness and accuracy.
Track expenses against project budgets and alert management on potential overspending.
Monitor the use of petty cash and ensure timely replenishment and reconciliation.
D. Payroll & Staff Welfare
Process monthly payroll in coordination with HR and ensure timely remittance of statutory deductions.
Maintain payroll records and ensure confidentiality of staff financial data.
E. Systems & Controls
Enforce internal controls and recommend improvements to strengthen financial integrity.
Support the migration, maintenance, and improvement of financial systems and software.
Maintain accurate filing of vouchers, invoices, and receipts in both physical and digital format.
Required Qualifications
Education
B.Sc. in Accounting, Finance, Business Administration, Economics, or a related discipline.
Professional certification in Accounting or Finance (e.g., ICAN, ACCA, or equivalent) is an added advantage.
Professional Experience
Minimum of 2–3 years of relevant experience in accounting, financial management, finance administration, or a related field.
Demonstrated experience in financial reporting, budgeting, bank reconciliations, and expenditure tracking.
Experience supporting donor-funded projects, preferably within an NGO, foundation, or development organization.
Familiarity with Nigerian tax laws, statutory deductions, payroll administration, and financial compliance requirements.
Experience with accounting software and financial record management.
Compensation and Benefits
Competitive salary commensurate with qualifications and experience.
How to Apply
Interested and qualified candidates should submit their CV and a Cover Letter detailing their relevant experience to hr@fsssolutions.org
Application Deadline: 29th October 2026.
Only shortlisted candidates will be contacted.